Management Action Plan
Regional Development Agency (RDA) Internal Audit of the Management Control Framework Over the Recipient Selection Process for Select Grants and Contributions Programs
The audit objective was to provide reasonable assurance that selected Regional Development Agencies have designed and implemented an effective management control framework over the recipient selection process that supports compliance with the Treasury Board Policy on Transfer Payments.
| Recommendations | Priority | Response and Planned Actions | Responsibilities | Timelines |
|---|---|---|---|---|
| Recommendation 1: CanNor management should implement measures to improve program staff understanding of roles, responsibilities and processes, including those related to the performance requirements of the grants and contributions MCF, PAR, and PSR. | High | Response CanNor accepts this recommendation.Planned Actions | ||
| CanNor has posted the Grants and Contributions | Director General Operations | January 2013 | ||
| CanNor is implementing a renovated Aboriginal Economic Development program which will be fully rolled out by 31 March 2014. | Director General Operations | March 31, 2014 | ||
| It is also presently working to renew the SINED program that will expire on March 31, 2014. An evaluation of the SINED program is almost complete and CanNor's Operations sector and Policy sector have started weekly calls to work on SINED renewal. | Director General Operations | March 31, 2014 | ||
| As a part of the AED and SINED renewal process, and to properly align CanNor workforce with the revised programs, and to adjust for work descriptions that were inherited from AANDC, CanNor has carried out a work description review and validation exercise and has implemented the new, standardized work descriptions as of 01 April 2013. | Director General Operations | April 1, 2013 | ||
| To ensure that all Operations staff involved in the delivery of Grants and Contribution programs are properly trained for the renewed AED and SINED programs, business process manuals are being created and training for Operations staff will be completed by December 2013. The aim is to ensure that the program officer toolkit will be used for providing consistent information into the PAR and PSR documents and that current and new employees joining CanNor will have access to consistent information related to program delivery. | Director General Operations | December 2013 | ||
| Recommendation #2: CanNor management should establish a strategic approach to program communication and promotion to ensure value for money. | Medium | Response CanNor accepts this recommendation.Planned Actions CanNor will analyze past actions taken and measure results. CanNor will examine the findings, considering the realities of carrying out work and promotion of programs in the North, and will document and develop an appropriate strategy for promoting CanNor programs that ensures value for money. | Director General Operations in conjunction with Director of Communications | December 31, 2013 |
| Recommendation #4: CanNor management should ensure that all required SINED Program terms and conditions are included in recipient funding agreements. | High | Response CanNor accepts this recommendation.Planned Actions CanNor will develop a consolidation of the Terms and Conditions for inclusion in the recipient funding agreements. These consolidations will include the purpose of the contribution, the expected outputs/outcomes, stacking limits, and the disclosure of all sources and purposes of financial assistance received by the recipient for the funded project. | Director General Operations | July 1, 2013 |
| Recommendation #5: CanNor management should improve and implement processes over the certification that program funds are available prior to project approval. | High | Response CanNor accepts this recommendation.Planned Actions CanNor has already changed the Project Summary Report (PSR) to include a section 32 signature block. Section 32 will be signed by the Regional Director before the project is submitted for a funding decision. CanNor will review and update its delegation of authority matrix to ensure that section 32 approval is properly understood and applied. | Director General Operations | April 1, 2013 |
| Director General
Operations Director Corporate Services |
December 31, 2013 |